Competitor
Terms

Competitor Terms and Conditions — Online Competition Platform

Effective Date: 26 June 2026

1. Interpretation

In these Terms and Conditions ("Terms"), the following definitions apply:

• "Company", "we", "us", "our": Wavepool Surf Tour Limited, a company registered in England and Wales (company number 17026922).
• "Platform": the Company's online competition platform, website and associated digital services through which Competitions are administered.
• "Competition": any online wave pool surfing competition or content submission event operated by the Company under the Wavepool Surf Tour brand, judged remotely via the Platform.
• "Competitor", "you": any individual who registers on the Platform and submits Submitted Content for a Competition.
• "Junior Competitor": a Competitor who is under the age of 18 at the date of registration. For the avoidance of doubt, a Junior Competitor is a Competitor and all provisions of these Terms that apply to Competitors apply equally to Junior Competitors, with the parent or legal guardian acting on the Junior Competitor’s behalf where required.
• "Submitted Content": any video footage, photographs, images, data or other material uploaded by or on behalf of a Competitor to the Platform in connection with a Competition, however captured or sourced.
• "Third-Party Provider": any organisation that captured or holds rights in footage or images that a Competitor may seek to submit, including (by way of example only) SurfEye, Flowstate, and similar wave pool media services.
• "Entry Fee": the fee payable upon registration for a Competition, as displayed on the Platform.
• "Force Majeure Event": any event beyond the Company's reasonable control as further described in clause 10.

2. Nature of the Platform and the Company's Role

2.1 The Company operates the Platform as an online content submission and judging service. The Company's role is limited to: (a) providing the Platform through which Competitors submit Submitted Content; (b) administering the judging of Competitions; and (c) promoting Competitions and Submitted Content under the Wavepool Surf Tour brand.

2.2 The Company does not organise, operate, control or supervise the underlying surf sessions, wave pool facilities or events at which Submitted Content is captured. Those sessions and facilities are operated entirely by third parties.

2.3 Competitors acknowledge that the Company is a platform operator only and that the limitations on the Company's liability set out in clause 8 reflect this role.

2.4 These Terms are made available to Competitors via a link on the Platform. By ticking the box marked “I agree to the Terms and Conditions” (or similar) during the online registration process, a Competitor agrees to be legally bound by these Terms in their entirety. Ticking the acceptance box has the same legal effect as a handwritten signature. Competitors are strongly encouraged to read these Terms in full before ticking the acceptance box. The Company recommends that Competitors save or print a copy of these Terms for their records.

3. Registration and Eligibility

3.1 General

• Registration is completed exclusively via the Platform. No registration by telephone, post or email will be accepted.
• You must provide accurate, complete and up-to-date information during registration. Any false or misleading information may result in immediate disqualification and forfeiture of all Entry Fees paid.
• Registration is personal to you and is non-transferable. In the case of a Junior Competitor, registration is personal to that Junior Competitor and may not be transferred regardless of who completes the registration process on their behalf.
• Registration for a Competition is confirmed only upon receipt of full payment of the Entry Fee and dispatch of a confirmation email from the Company.

3.2 Junior Competitors

• A Junior Competitor must have the consent of a parent or legal guardian before registration is complete.
• The parent or legal guardian accepts these Terms on behalf of the Junior Competitor and assumes personal responsibility for the Junior Competitor's compliance with all obligations herein, including in particular the intellectual property warranties in clause 6.

4. Entry Fees and Payment

• Entry Fees are as stated on the Platform at the time of registration and are inclusive of VAT where applicable.
• Payment must be made in full at the time of registration by the accepted payment methods displayed on the Platform.
• Payment is processed by a third-party payment provider. The Company does not store card details. The third-party provider's own terms and privacy policy apply to the processing of your payment.
• The Company reserves the right to alter Entry Fees for future Competitions. Confirmed registrations will not be subject to retrospective fee increases.

5. Cancellation and Refunds

5.1 Cancellation by the Competitor

• Cancellations notified more than 28 days before the Competition's submission deadline: full refund of the Entry Fee, less a US$10 administration charge.
• Cancellations notified between 14 and 28 days before the submission deadline: 50% refund of the Entry Fee.
• Cancellations notified fewer than 14 days before the submission deadline: no refund.
• All cancellation requests must be submitted in writing by email to hello@wavepoolsurftour.com.
• The date of receipt determines the applicable tier. No refund will be given for disqualification or for failure to submit content before the deadline.

5.2 Cancellation or Postponement by the Company

• If the Company cancels a Competition for reasons other than a Force Majeure Event, Competitors will receive a full refund of their Entry Fee within 14 days of notification.
• If the Company postpones a Competition, registrations carry over to the rescheduled date. Competitors who cannot participate on the rescheduled date may request a full refund within 7 days of the postponement notice.
• Where a Competitor is disqualified in accordance with clause 7.1, no refunds are provided.
• Where cancellation or postponement results from a Force Majeure Event, the Company will use reasonable endeavours to offer a rescheduled date or a credit note but shall not otherwise be liable to refund Entry Fees or any other losses, save as required by law.

6. Submitted Content, Intellectual Property and Third-Party Rights

6.1 Licence and Assignment

By submitting Submitted Content to the Platform, you grant the Company a worldwide, perpetual, irrevocable, royalty-free, sub-licensable and transferable licence to use, reproduce, distribute, display, publish, adapt, edit, translate and communicate the Submitted Content (including your name, likeness and image as captured therein) for any purpose whatsoever, including without limitation:

• promotion and marketing of the Company, the Wavepool Surf Tour brand and any Competition;
• publication on the Company's website, social media channels, and any other digital or print media;
• licensing to broadcasters, commercial partners and sponsors;
• any other commercial, editorial or promotional purpose the Company considers appropriate.

You also assign to the Company, by way of present assignment of future copyright, all copyright and related rights subsisting in the Submitted Content to the extent that such rights are capable of assignment. To the extent any rights cannot be assigned, you grant the Company an exclusive licence on the terms set out above. You waive, to the fullest extent permitted by law, any moral rights you may hold in the Submitted Content.

The Company is not obliged to use any Submitted Content and retains full discretion as to the manner of use. In relation to a Junior Competitor, the licence and assignment in this clause 6.1 is granted by the parent or legal guardian on the Junior Competitor’s behalf, and by accepting these Terms the parent or legal guardian warrants that they have full authority to grant such rights in respect of the Junior Competitor’s name, likeness and image.

6.2 Competitor Warranties

By submitting Submitted Content, you warrant and represent to the Company that:

• you are the sole legal and beneficial owner of all intellectual property rights in the Submitted Content, or you hold a valid, subsisting licence or other authorisation from the rights holder(s) that permits you to grant the rights set out in clause 6.1;
• the submission, publication and use of the Submitted Content by the Company in accordance with these Terms will not infringe the intellectual property rights, privacy rights, personality rights, data protection rights, or any other rights of any third party;
• the Submitted Content has not been obtained or is not being submitted in breach of any agreement between you and a Third-Party Provider or any other person;
• the Submitted Content does not contain any material that is defamatory, obscene, unlawful or otherwise objectionable;
• you have obtained all necessary consents from any identifiable individuals appearing in the Submitted Content.

6.3Third-Party Provider Content

Before submitting any content sourced from a Third-Party Provider, you must ensure you have express permission from that provider to: (a) use the content for competition entry purposes; and (b) grant the rights described in clause 6.1 to the Company. Submitting content without such permission may constitute infringement of the Third-Party Provider's intellectual property rights, for which you (not the Company) will be solely responsible. The Company strongly recommends that you obtain and retain written confirmation from any Third-Party Provider before submission. The Company accepts no liability whatsoever in connection with any claim arising from the submission of third-party content.

6.4 Indemnity

You agree to fully indemnify, defend and hold harmless the Company and its officers, directors, employees, agents, licensees and successors from and against any and all claims, losses, damages, costs (including reasonable legal costs), expenses and liabilities arising out of or in connection with:

• any breach or alleged breach of the warranties in clause 6.2;
• any claim by a Third-Party Provider or other rights holder that the submission or use of Submitted Content infringes their intellectual property rights or any other rights;
• any claim by any individual appearing in Submitted Content that their image, likeness or personal data has been used without consent;
• any other act or omission on your part in connection with the submission of content to the Platform.

This indemnity survives termination or expiry of these Terms and the conclusion of any Competition.

7. Judging, Prizes and Disputes

7.1 Judging

• Submitted Content is judged remotely by the Company's appointed judges in accordance with the scoring criteria published in the relevant Competition rules on the Platform.
• Judging decisions are final and binding.
• The Company reserves the right to disqualify any Submitted Content that, in its reasonable opinion, breaches these Terms, infringes third-party rights, or otherwise does not comply with the Competition rules.
• The Company reserves the right to disqualify any Competitor, with immediate effect and without liability, where it reasonably considers that the Competitor has engaged in unsportsmanlike conduct, cheating or dishonest behaviour (including but not limited to manipulation of the submission or judging process), or has acted in a manner likely to bring the Company, the Wavepool Surf Tour brand, any sponsor, or any third party into disrepute, whether during a Competition or otherwise.

7.2 Prizes

• Prizes are subject to change and may include cash, equipment, surf sessions or such other prizes as the Company sees fit.
• Prizes will be given to eligible Competitors, where possible, within 28 days of the announcement of results, subject to satisfactory identity verification.
• Prizes are subject to applicable tax obligations. Competitors are solely responsible for declaring and paying any tax of any nature due on prize winnings in accordance with their own tax obligations.
• The Company reserves the right to withhold or recover prizes where a Competitor is subsequently disqualified or found to have breached these Terms, including the warranties in clause 6.2.
• Prizes are non-transferable.

7.3 Disputes

Any dispute shall first be referred to the Company's senior management for informal resolution. If not resolved within 14 days, the parties shall attempt mediation under the CEDR Model Mediation Procedure before commencing legal proceedings.

8. Limitation of Liability

8.1 The Company operates the Platform as an online content submission and judging service only. It does not organise or supervise any physical sporting activity. Accordingly:

• The Company accepts no liability whatsoever for any personal injury, illness, loss of life, or property damage sustained by a Competitor in the course of any surf session, wave pool visit, or other physical activity, howsoever caused.
• The Company accepts no liability for any loss or damage arising from the actions or omissions of any Third-Party Provider, wave pool operator, venue, or any other third party.
• The Company accepts no liability for any failure, interruption, delay or inaccessibility of the Platform, including any loss of Submitted Content.
• The Company accepts no liability for any consequences arising from the submission of Submitted Content in breach of third-party rights. Such liability rests entirely with the Competitor pursuant to clause 6.

8.2 The Company's total aggregate liability to any Competitor for all claims arising out of or in connection with these Terms or a Competition, whether in contract, tort (including negligence), breach of statutory duty or otherwise, shall not exceed the Entry Fee paid by that Competitor for the relevant Competition.

8.3 The Company shall not be liable for any indirect, consequential, special or economic loss, including loss of earnings, loss of opportunity, travel costs, or reputational damage, howsoever arising.

8.4 Nothing in these Terms limits or excludes the Company's liability for: (a) death or personal injury caused by the Company's negligence; (b) fraud or fraudulent misrepresentation; or (c) any other liability which cannot lawfully be excluded or limited under English law.

8.5 Each Competitor agrees that surfing is dangerous and that participation in any surf session in connection with a Competition carries significant personal risk. By registering, each Competitor (and, in the case of a Junior Competitor, their parent or legal guardian on their behalf) voluntarily accepts all such risks, including those described in clause 8.6, whether or not they arise from the acts or omissions of any wave pool operator, venue, Third-Party Provider or other third party.

8.6 Without limiting clause 8.5, some of the risks associated with wave pool surfing include, but are not limited to: exposure to the sun; exposure to water (of a range of temperatures from very low to very high); physical activity and fatigue; collision with surfers, surfboards, equipment or the wave pool itself; falls on to shallow, hard surfaces; being held underwater; and aggravation of pre-existing injuries. These risks may result in serious physical harm including infection, broken bones, spinal injury, paralysis, or death by drowning.

8.7 To the fullest extent permitted by law, each Competitor waives and releases all claims against the Company and its officers, directors, employees, agents, contractors, affiliates, successors and assigns (the “Released Parties”) arising out of or in connection with their participation in any surf session or wave pool visit in connection with a Competition. This waiver covers claims of any nature (including for personal injury, illness, death, loss of property or economic loss) whether or not caused by the negligence of a Released Party, and whether the claim arises under the laws of any jurisdiction.

8.8 Competitors are responsible for arranging their own personal accident, travel and medical insurance adequate for participation in wave pool surfing. The Company does not hold or arrange any such insurance on a Competitor’s behalf.

9. Code of Conduct

Competitors must not:

• engage in abusive, threatening, discriminatory or harassing behaviour towards other Competitors, judges, Company staff or any third party in connection with a Competition;
• submit Submitted Content that depicts illegal activity, contains gratuitous violence, nudity, or material likely to cause offence;
• use social media to bring the Company, the Wavepool Surf Tour brand, sponsors, other Competitors or judges into disrepute;
• attempt to manipulate, hack or interfere with the Platform or the judging process;
• submit content on behalf of another person without their knowledge and consent.

Breaches of this clause may result in disqualification, forfeiture of Entry Fees and prizes, and suspension or permanent ban from the Platform. The Company's decision on conduct matters is final, subject to the dispute process in clause 7.3.

10. Force Majeure

The Company shall not be in breach of these Terms, nor liable for any failure or delay in performing its obligations, to the extent that such failure or delay arises from a Force Majeure Event. A "Force Majeure Event" includes: acts of God, cyberattack or platform outage caused by a third party, pandemic, epidemic, acts of terrorism, civil unrest, or governmental action. The Company will notify Competitors as soon as reasonably practicable of any Force Majeure Event affecting a Competition.

11. Drug and Doping Policy

• The Company operates a zero-tolerance policy in respect of performance-enhancing substances. Competitors warrant that they were not under the influence of any substance prohibited by the WADA Prohibited List at the time any Submitted Content was captured.
• Where the Company has reasonable grounds to suspect a doping violation, it reserves the right to disqualify the relevant Competitor and refer the matter to applicable sporting bodies.

12. Data Protection and Privacy

• The Company collects and processes personal data in accordance with its Privacy Policy (available on the Platform) and in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
• Personal data collected during registration will be used to administer your entry, communicate with you about Competitions, and (where you have given consent) for marketing purposes.
• By submitting Submitted Content, you acknowledge that your name, image and likeness may be published and shared globally in accordance with clause 6.1 and the Company's Privacy Policy and website Terms of Use, available on our website.
• You have the right to access, rectify, erase, restrict or object to the processing of your personal data. Requests should be directed to natasha@wavepoolsurftour.com.

13. General Provisions

13.1 Governing Law and Jurisdiction

These Terms are governed by the laws of England and Wales. Any dispute arising out of or in connection with these Terms shall, subject to clause 7.3, be submitted to the jurisdiction of the courts of England and Wales.

13.2 Entire Agreement

These Terms, together with the relevant Competition rules, Privacy Policy and website Terms of Use, constitute the entire agreement between the Competitor and the Company in respect of participation in Competitions and supersede all prior representations, agreements or understandings. In the event of conflict, these Terms will prevail.

13.3 Severability

If any provision of these Terms is found to be invalid, unlawful or unenforceable, it shall be deemed deleted and the remaining provisions shall continue in full force and effect.

13.4 Waiver

Failure by the Company to enforce any provision of these Terms does not constitute a waiver of the right to enforce it in the future.

13.5 Amendments

The Company may amend these Terms at any time. The Terms applicable to a Competitor are those in force at the date of their registration. Material changes for future Competitions will be published on the Platform.

13.6 Contact

For queries regarding these Terms: natasha@wavepoolsurftour.com / Wavepool Surf Tour Limited, Bryndon House 5-7 Berry Road, Newquay, England, TR7 1AD, company number 17026922.

Acceptance of Terms

By ticking the box stating “I agree to the Competitor rules and Terms and Conditions” (or such similar phrase as may be used from time to time) during the online registration process, a Competitor confirms and agrees that:

• I have read, understood and agree to be bound by these Terms and Conditions in their entirety;
• All information provided during registration is accurate and complete;
• I own or am duly authorised to submit any Submitted Content I upload to the Platform, and I accept full responsibility for any breach of third-party rights arising from such submission;
• I have read and understood the warning in clause 6.3 regarding content sourced from Third-Party Providers;
• In the case of a Junior Competitor, I am the parent or legal guardian and I accept these Terms on the Junior Competitor's behalf.